10 Questions You Need to Ask When Booking a Venue

The venue that you choose for a wedding or special event will determine the ambiance and style of celebration. From the decor that is used to the services that are provided, there are several details that will enhance the quality of the event. When booking a venue for the near future, there are a few important questions to ask to ensure that your needs will be met.

Do You Have an In-House Caterer Available?

The food is one of the most important parts of any gathering or celebration and should be planned for ahead of time. Ask if an in-house caterer is available on the grounds or if you'll need to hire an outside vendor to serve the food.

How Many Guests Can You Accommodate?

You'll need to know if the venue that you choose can accommodate the number of guests that you plan to attend your event. If space is limited, it can affect your guest list and will determine the size of the celebration.

Is a Coordinator Available On-Site?

It's important to ask a venue if they have a professional coordinator who is available for the day-of to ensure that every detail is in place. This will allow you to determine if you'll have to coordinate the day yourself or can leave the itinerary to someone else.

Is Set Up and Clean Up Included?

Set up and clean up take plenty of effort and time, making it important to ask if it's included with the venue or if you'll need to rely on your family and friends to assist with the tasks.

When's the Last Day to Make Changes?

It's common for changes to be made during the planning process of a wedding or birthday party, but you'll need to know when the last day is that you can make adjustments without getting charged an additional fee.

Are Bathroom Facilities Provided?

Bathroom facilities should be available for guests to use during the event with the exception of some outdoor venues. Ask ahead of time if restrooms are available or if you'll need to rent portable toilets.

When is the Earliest I Can Arrive?

Most people take several hours to get ready for parties or weddings, making it important to know if you'll be able to do your hair and makeup at the venue or if you'll have to spend the day at another location before arriving for the event.

Is Parking Available?

Although it may be a minor detail, you need to ask if parking is available on the grounds and where it is located. Some venues do not provide parking, which will require finding another parking lot that is nearby while relying on shuttles to transport the guests.

Can I Use My Own Vendors?

Some wedding venues provide all of the vendors for each event while others only recommend certain vendors and do not have any available. It's important to know how much flexibility you have with the vendors that you choose or if they're all provided through the establishment. If you're set on using a photographer or caterer that you want to use, it can cause problems if the venue does not allow outside vendors.

Are There Any Hidden Fees?

Before the ink dries, it's important to know if there are any hidden fees that are associated with booking the venue for your special event. You don't want to be surprised by any hidden costs that you're not prepared to pay.


The Vault in Hollister features two beautiful ballrooms that are perfect for your special occasions. We make sure the planning process is smooth with the help of our professional team who works diligently to ensure that we exceed your expectations. Start planning the event of your dreams and contact us today!